KAI is your AI notetaker and email assistant in one.
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72 emails sorted. This needs your attention today.
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Label on · In inbox · Drafts on
From Sanne de Vries
Can you confirm when phase 2 will be delivered? Then I can book the test week.
Hi Sanne, phase 2 will be delivered on 14 November. I will work out the schedule for the test week and send it to you. Best, Mark
Context: Tuesday’s project meeting
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From Eva Jansen
Have you had a chance to look at our partnership proposal? I would love to hear what you think.
Hi Eva, thank you for your proposal. I will go through it and get back to you. Best, Mark
Context: This email thread
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From Studio West
The revised design has been sent to the client. We are waiting for approval.
Hi team, have you heard back about the revised design yet? Then we can plan the next step. Best, Mark
Context: Last email sent
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From Lucas Bakker
You sent the quote and are waiting for a response.
Hi Lucas, have you had a chance to look at the quote? Just let me know if you have any questions. Best, Mark
Context: This email thread
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From Team Noord
From next week, Lisa is your point of contact for delivery.
Thanks for the update. I will contact Lisa about delivery. Best, Mark
Context: This email
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From HR team
On Friday the office closes at 16:00.
Thanks for letting me know. I will keep it in mind. Best, Mark
Context: This email
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From Lotte Visser
Which finish do you prefer? I need your choice for the order.
Hi Lotte, I will align the finish internally and let you know which option we will order. Best, Mark
Context: This email
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From Finance
Could you have the budget checked before we approve the order?
Hi team, I will have the budget checked and report back. Best, Mark
Context: This email
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From Project team
Preparation is on schedule. There are no new issues.
Thanks for the update. Good to hear preparation is on schedule. Best, Mark
Context: This email
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From Supplier
The materials have been shipped. You will receive the delivery confirmation separately.
Thanks, I will keep an eye out for the delivery confirmation. Best, Mark
Context: This email
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From Sanne de Vries
The project meeting has moved to Thursday at 10:00.
Hi Sanne, thanks for letting me know. I will check my calendar and confirm the invitation. Best, Mark
Context: This email
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From Team Noord
The agenda covers the schedule and the preparation of the test week.
Thanks for the agenda. I will bring the schedule to the meeting. Best, Mark
Context: This email
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From Service desk
Access has been restored. Your request is closed.
Thanks for sorting it out. Everything works again. Best, Mark
Context: This email
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From Studio West
All final files have been received. Thank you for working with us.
Thanks for confirming, and for the great collaboration. Best, Mark
Context: This email
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From Design Weekly
This newsletter contains the latest articles and product tips.
Thanks for the information. Best, Mark
Context: This newsletter
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From Events team
Next week we are hosting a webinar on smarter collaboration.
Thanks for the invitation. I will see whether I can join. Best, Mark
Context: This invitation
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For new emails in this category.
Your existing emails stay unchanged.
Example data. Your own inbox does not change.
The team discussed the schedule for phase 2 and the preparation of the handover.
Agreements, quotes and emails
Schedules and project decisions
Policies and working agreements
All links, files and templates
No knowledge bases found. Adjust your search or filter.
Swipe or scroll to see all knowledge bases →
Click a question to see the example answer.
Example with fictional data from emails, meetings and tasks.
Connect KAI to the systems you work in.
GmailEmail drafts and categorisation
OutlookYour email and calendar
Google MeetKAI joins your meetings
Your tasks and projects
LinearYour issues and projects
Add files to your knowledge base
Teams already working with KAI
KAI joins your online meeting. Afterwards, the summary, decisions and action items are ready. That context also helps with your next email.
You can also record in-person conversations.
Sanne
LotteTakes the notes
KAI NotetakerKAI joins your meeting. You keep your attention on the conversation.
The team discussed the schedule for phase 2 and the preparation of the handover.
Deliver phase 2 on 14 November.
“Hi Sanne, as we discussed, we will deliver phase 2 on 14 November.”
Agreements, quotes and emails
Schedules and project decisions
Policies and working agreements
All links, files and templates
No knowledge bases found. Adjust your search or filter.
Swipe or scroll to see all knowledge bases →
You ask your question with the context of your own organisation.
What did we agree with Noord Construction?
Here is where things stand:
Bring your documents, emails, meetings and connected systems together. Ask KAI your question and keep working with your organisation’s context.
Explore company knowledge in KAIFrom your first email to your last meeting: this is how KAI helps you through the day.
You decide how KAI categorises your emails and which categories stay in your inbox. You keep reading and answering your email in Gmail or Outlook.
Turn a category on to move its emails out of your inbox into their label. Off keeps them in your inbox.
Example of your settings in KAI. Your emails stay in Gmail or Outlook.
KAI joins your meeting. Afterwards, the summary, decisions and action items are ready.
The team discussed the schedule for phase 2 and the preparation of the handover.
Does an email come in on the same topic? Then KAI can include the agreements from your meeting in the draft.
Deliver phase 2 on 14 November.
“Hi Sanne, as we discussed, we will deliver phase 2 on 14 November.”
Bring your documents, emails, meetings and systems together. Ask your question and keep working with your organisation’s context.
What did we agree with Noord Construction?
Here is where things stand:
Decide which sources you connect and manage who has access to your organisation’s knowledge.
KAI now automatically summarises our email threads and meetings for managers. Our team of 42 saves hours every week, especially in operations and HR. Secure hosting in the EU was a key deciding factor for us.
Laura van DijkCOO, European logistics group
Many AI tools feel experimental. KAI adds value from day one. We use it for board meeting summaries, contract review drafts and internal Q&A, all within our European data environment.
James O’ConnorDirector of Operations, Healthcare
New employees used to spend weeks searching for policies and project files. With KAI’s internal chat they now find the right answers straight away. It has become a fixed part of our onboarding.
Emma RossiHead of People & Culture, SaaS scale-up (65 employees)
As a financial services firm, we cannot use public AI tools. With KAI, our advisers ask questions about complex legislation and client files without leaving our secure environment. Setting access rights per employee works perfectly.
Matthias SchneiderHead of Compliance, FinTrust Advisory
Before KAI we had more than 40 SaaS tools and no central oversight. Now team leads have structured access management and shared knowledge bases. It cuts noise significantly.
Sophie LaurentIT Manager, manufacturing company (120 employees)
Our marketing and finance teams use KAI daily to draft, analyse and look up internal information. It answers general AI questions as well as specific questions about our company. We no longer need separate AI subscriptions.
David SørensenMarketing Director, Nordic Retail Group
For your daily email, meetings and personal AI chat.
Included
Not included
Everything in Basic, plus connected company knowledge and access for your team.
Everything in Basic, plus
For extra control, onboarding support and SLA agreements.
Everything in Professional, plus
No. KAI prepares drafts in your writing style. You review the content, adjust where needed and send from your own inbox.
No. KAI also prepares replies to incoming emails without a meeting. It uses the email thread and available context.
Yes. You can also record in-person conversations and then use the notes, summary and agreed tasks in KAI.
No. Start with Gmail or Outlook. You can add business systems and documents later for extra context.
Yes. You can try Professional free for 14 days. Connect your account to get started.
Let KAI draft ahead and record your meetings.
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